Microsoft Groups continues so as to add new options and methods to have interaction assembly attendees. Typically if you’re a presenter in a Groups assembly, you’ll need to enable another person to current or give management to another person within the assembly. We’ll run via the other ways to current and the right way to give management in Groups to another person.
The data beneath applies to all Microsoft Groups conferences, together with breakout classes and webinars. Some options, like PowerPoint Stay, are solely out there whereas utilizing the desktop model of Groups and can't be accessed when you’re operating Groups in an online browser.
Sharing Content material in a Groups Assembly
Once you’re in a Groups assembly and choose the Share button, you may select to share content material in numerous methods:
- Share your display screen: This selection will enable assembly attendees to see something that’s on the monitor you choose.
- Share a selected window: This selection will solely enable attendees to see the precise window you select to share.
- Create a Whiteboard: This selection will launch the Whiteboard app so assembly attendees can collaborate.
- Share a PowerPoint: Choose a selected PowerPoint file to current to assembly attendees.
Once you select to share a PowerPoint presentation (somewhat than sharing the precise window the PowerPoint is in), assembly attendees will get just a few further options, and so will you.
Once you share a presentation utilizing PowerPoint Stay, attendees will be capable of transfer via the slides in your presentation at their very own pace. Don’t fear—assembly attendees received’t management what different attendees see. You’ll nonetheless be in charge of your presentation. Nonetheless, if an attendee desires to skip just a few slides forward to see what’s coming, they'll. Once they’re prepared, there’s a sync button which can sync them up with the presenter.
If you happen to don’t need attendees to maneuver via the presentation on their very own, you may toggle that characteristic off by choosing the attention icon on the management panel that seems on the presentation.
Once you share a presentation through PowerPoint stay, you’ll be capable of see your notes, slides, and the viewers whilst you current. It is a characteristic that Groups customers have been clamoring for, and we’re thrilled to see that Microsoft listened.
You’ll additionally get entry to multi-colored laser pointers, pens, and highlighters to assist in your presentation.
Roles in Groups Conferences
First, let’s get clear in regards to the varied roles out there in Groups conferences. The one who creates the hyperlink to hitch the assembly is the organizer. That individual has final management and might do issues that no different attendee can do like handle breakout rooms.
The organizer can designate different assembly attendees as presenters. Solely the organizer and presenters can share content material through the assembly. Moreover the organizer and presenters, everybody else within the assembly is known as an Attendee.
The organizer can set presenters prematurely of the assembly or on the fly through the assembly. To set presenters prematurely of the assembly, the assembly organizer ought to choose the Assembly Choices hyperlink within the calendar invitation for the assembly.
An internet web page will open the place you may select who will be capable of current through the assembly.
If you happen to select Particular individuals, subsequent sort within the names of the individuals who you need to be Presenters.
How To Promote an Attendee to Presenter in Groups
If you happen to’re the assembly organizer, it’s straightforward to advertise a gathering attendee to presenter through the assembly itself.
- Discover the attendee within the participant listing.
- Choose the Extra choices (three dots) hyperlink subsequent to the attendee’s title.
- Choose Make a presenter.
Now that individual will be capable of share content material through the assembly.
Presenting vs. Taking Management
It’s essential to know the excellence between presenting in a Groups assembly and taking management of shared content material.
Apps like GoToMeeting and Zoom have methods for assembly attendees to take management of one other attendee’s laptop. This normally occurs in distant help classes. Thus far, Microsoft Groups has not offered that performance. Nonetheless, Groups does enable presenters to present restricted management to a different attendee, and attendees can request management from presenters.
Clearly, you must solely give management in Groups to somebody you belief.
How To Give Management in Groups
In Microsoft Groups, if you'd like another person in your assembly to edit a file you’re sharing or take over your presentation, you may give management to that individual. It’s like including a second, simultaneous presenter. You’ll each be capable of management what’s being shared. You may take again management any time you need.
You may solely give management to another person in your Groups assembly if you’re presenting. Mouse over the content material you’re sharing to activate the sharing toolbar and choose Give management.
From there, choose the individual you need to give management to. The individual you need to give management to will obtain a notification letting them know that you just need to share management of the presentation with them. Once you share management with another person, they’ll be capable of make edits and different adjustments to the shared display screen.
If you wish to take management again from them, merely choose the Cancel Management button.
How To Request Management in Groups
Requesting management whereas somebody’s presenting in Groups works equally. Merely choose the Request management button. The presenter can then select to Permit or Deny your management request.
Once you now not need management, you may choose the Launch management button.
Get Snug with Microsoft Groups
Adore it or hate it, it doesn’t seem like Microsoft Groups goes away any time quickly. In case your employer makes use of Groups, it’s value studying just a few Groups suggestions and methods to get extra snug with all its options.
You may examine a number of methods to run polls in Groups conferences or study the right way to disguise your mess by altering your background in Groups.
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